With new social distancing guidelines in place, audits that were once easy to schedule and complete become much more complicated. How do you complete an in-person audit, if in-person interactions are not allowed? With just a little more planning, and the use of technology, virtual auditing is quickly becoming the preferred option. Not only does it allow you to keep your team safe, it can also save money that you had previously budgeted for travel and lodging expenses.
Not to be confused with a desktop audit, a virtual audit leverages the use of technology to be able to complete elements present in traditional in-person audits, including review of supporting data and tours of operational spaces.
AZ Technica utilizes a three phase virtual audit approach to simplify the process for all parties involved.
- Pre-Audit Phase: An AZ Technica Consultant (auditor) will work with your quality representative to create an Audit Plan. The Audit Plan will include a detailed list of each area to be audited, along with an assigned of each to the appropriate subject matter expert. This allows the auditor access to the correct personnel at the correct times, reducing the overall time spent in the audit phase.
- Audit Phase: The auditor will hold a video conference opening meeting with all auditees and subject matter experts. The auditor will go over the audit plan, and confirm the schedule. After the opening meeting, audit is then conducted. The audit progresses according to the plan, with object evidence gathered to support the findings and audit conclusion. The AZ Technica Consultant will schedule individual video conferences for each area to be audited and each auditee. This reduces confusion and frees up more of your resources. A closing meeting will be held at the end of audit phase, where the auditor will share any findings.
- Post-Audit Phase: The auditor will prepare an Audit Report, and provide an official digital document to the quality representative. It is then the responsibility of the quality representative, in cooperation with subject matter experts, to respond to any findings. Any number of communication techniques can be used during this phase, including video conferencing, email or phone calls. After the auditor has reviewed and accepted all responses, the audit is officially closed.
If you are interested in AZ Technica consulting with your next audit, contact us today!